Key Words: Private Equity, Investment Funds, Limited Partnership, Executive Secretary, Admin Support Specialist
Role: Executive Assistant
Industry: Private Equity Firm
Location: Singapore
About Our Client
Our client is a major Private Equity firm with offices in Hong Kong, Singapore, Shanghai and San Francisco and multiple investment operations across Asia, Europe and the USA. Their investment philosophy is based on being good partners in assisting portfolio companies to build better businesses by partnering with management to both identify and realize sustainable performance improvements in areas such as sales growth, margin expansion, and capital efficiency.
About the Executive Assistant
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You will assist our COO in accomplishing their respective missions to run the business
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You must be generally tech savvy, able to multitask, and manage a plethora of on-going projects and tasks— and yet be able to follow those workloads through to completion. On a smaller scale, you will have projects to manage on your own.
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You must be able to navigate through a variety of social circumstances with C-level — corporate outings, charity events, startup community events, trade association conferences, etc. Throughout, you must be a clear communicator and an authoritative personality, able to deliver and relay messages to outside groups on behalf of our COO
About You
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10 years minimum experience as an Executive Assistant to the CEO, General Manager, or President of a company.
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Solid knowledge of file organization
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Possessing strong written communication skills
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Must be a team player, can relate well with all levels in the organization.
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Extremely well-organized and systematic
Key Responsibilities
Provides high level of administrative and secretarial support to the CEO of the company, including but not limited to:·
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CALENDAR MANAGEMENT - organizes schedules (meetings, appointments, events, seminars, trainings, business and personal travels)·
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Records, transcribes and distributes minutes of the meetings·
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E-MAIL MANAGEMENT - manages the Executives' inbox and responds to emails as necessary·
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TRAVEL MANAGEMENT - processes travel arrangements which includes flight bookings and visa applications (local and international)·
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EXPENSE MANAGEMENT - manages reimbursements and expenses (credit card payments, insurance, home landline, electricity bills, etc.)·
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FILE MANAGEMENT - creates an organized structure for files and documents for easy retrieval and handles all information with high level of confidentiality· Safekeeps licenses, permits, duplicate keys ·
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EVENTS MANAGEMENT - organizes hotel bookings and other reservations for the COO and their guests' accommodations or venue for meetings·
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Also assists in handling events and coordination for the CEO and COO·
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OTHER ADMIN TASKS:· Handles various requirements for the Office of the President· Performs other tasks assigned by the COO
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